PTO Board Descriptions
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St. Vincent de Paul Catholic School is blessed to have a vibrant, active community of parent volunteers who work to support the School's mission. Here is a snapshot of the PTO Board Positions to learn more.
EXECUTIVE BOARD
President-Elect/Vice President, President and Past President
A three-year term, which requires two prior years’ experience on the PTO Board.
1st Year – President‐Elect/Vice‐President:- Assists with the Buddy Family Program for new families and assists the President
- Serves as an advisor to Auction‐Elect, Tiger Bucks, Tiger Apparel and Used Uniforms
- Manages and updates content on the online Tiger Store
- Will assist with the Nominations Process and slating of incoming PTO Board
2nd Year – President:- Oversees all PTO events, services, budgets, meetings and all fundraising activities
- Serves as an advisor to Auction, Back to School, Book Fair and Breakfast with Santa
- Works as a liaison between the PTO Board, school parents and School administration regarding PTO matters
- Becomes an ex‐officio School Board member and attends School Board meetings
Communications VP
- Acts as a communications liaison between SVdP and the PTO. Coordinates and reviews all communication efforts from the PTO to the School and Parish, including but not limited to submissions to the school’s Weekly News, Tiger's Mouth and promotional/informational materials regarding PTO events.
- Manages and updates the PTO’s online content on the school’s public website (www.saintvincentschool.org) with the exception of the online SVdP Store
- Serves as an advisor to Room Parent Coordinator
- Works with school administration to ensure PTO events are publicized
Secretary
- Records and distributes PTO meeting minutes and tracks PTO meeting attendance
- Works with the School Principal and PTO President to coordinate speaker events
- Schedules meeting space for standard monthly meetings, assists the President with preparing PTO information to be distributed/shared with Board and oversees PTO stationary/supply inventory
- Will lead Nominations Process and slating of incoming PTO Board
- Serves as an advisor for Cabrini Festival/Career Fair, Enrichment, Hospitality and Performing Arts
Treasurer
- This position requires financial/budgeting and Excel experience
- Maintains all financial records of PTO
- Works with President to obtain, review and input budgets from applicable PTO Directors
- Reviews and approves all PTO check requests (disbursements) and PTO deposits
- RPrepares and distributes the monthly PTO Treasurer Report to be presented at PTO meeting
- Serves as a financial advisor to all Directors, and has an active role as Back to School and Auction Finance chair
DIRECTORSAuction
- Coordinates the annual Auction and Gala
- Selects and oversees the Auction committees, including: Acquisitions (Silent, Big Board and Live items), Art Projects, Décor, Finance, Food/Beverage, Information Systems, Parties, Reservations and Underwriting
- Works with School personnel on securing contractual agreements related to the Auction
- Works with the School Principal to select The Spirit of Saint Vincent de Paul Award honoree(s) and Paddles Up initiative
- May utilize the online Tiger Store for merchandise and/or event ticket sales
Auction-Elect
A two-year term, and is appointed by the current President. The first year, the Auction-Elect Director(s) works in a supporting role to the Auction Director(s) to learn the planning process and assist the committees. The following year, the Auction‐Elect Director(s) serves as the Auction Director(s).
Back to School
This event is held just prior to the start of school in August.
- Requires Excel experience
- Works with PTO Exec Board and administration to create online form for parents to purchase and support PTO-sponsored items such as Yearbooks, Book Fair, Breakfast with Santa, etc.
- Works with the school accountant and PTO treasurer to create an online form
Book Fair
Net proceeds benefit the School library.
- Works closely with the School librarian, whom will be a co-director to coordinate this event
- Manages committee selection, Family Night events, and class competition parties, as well as assisting the Librarian with the management of class visits, library gifts, author selections, author presentations and money management process
Breakfast with Santa
This event will be held in early December.
- Coordinates annual Parish-wide event where school and church families enjoy breakfast, holiday shopping, crafts and photos with Santa
- Manages the event and committees: Decorations, Publicity, Invitations, Crafts, Food, and Photos with Santa and a vendor Market
Cabrini Festival/Career Fair
Either Cabrini Festival or Career Fair will be held in the spring each year, at the discretion of the School Principal.
Cabrini is an International festival held in the spring, at the discretion of the School Principal
- Works closely with a committee to coordinate this event to highlight a specific country
- Coordinates class presentations, ceremonies and curriculum ideas
Career Fair is an enrichment program highlighting career options.
- Works closely with the School Counselor(s) to coordinate the presenters for this event to highlight various occupations
- Assists the School Counselor(s) as needed to coordinate class presentations, professional visits and curriculum ideas
Enrichment
- Works with the School Counselors to suggest and help implement programming to continue to foster a respectful school environment
- Works with the School administration to develop Tiger Pride days (honoring both sports and academics)
- Assists the School administration as needed to develop “Power of One” (Red Ribbon) week
- Works with the School administration and faculty to coordinate treats for Catholic Schools Week Academic Pep Rally honorees
Hospitality- Provides hospitality support for SVdP faculty, staff and school community.
- Facilitates many activities through a committee: refreshments and gifts for monthly teacher birthdays, Back‐to‐School Coffee, Grandparents’ Day reception and other such events
- Coordinates the Catholic Schools Week faculty luncheon, Teacher Appreciation Week events and PTO Appreciation luncheon
Performing Arts
- Works closely with the school’s music department to coordinate volunteer efforts for the school performances, such as Grandparents’ Day, Christmas Program and Spring Musical
Room Parent Coordinator
- Works with teachers and PTO volunteers to create online classroom sign-up sheets prior to the start of school
- Selects class or grade parents and approves finalized classroom sign-up sheets to each representative for online distribution
- Works with PTO Communications VP to keep parents informed of all pertinent events and information during the year
- Handles any special projects that may arise during the year that involve all grade levels
- Coordinates teacher gift collections at Christmas and at the end of the school year
- Coordinates the grade-level service projects with the School staff and room parent volunteers
Tiger Bucks
- Coordinates, markets and promotes "Free Money" programs where SVdP receives proceeds
- Programs include Box Tops for Education, Amazon.com, Shop-a-thon, Family Restaurant Nights and retail/grocery loyalty programs
Tiger Apparel
- Oversees the selection, marketing, sales and management of online vendor for spirit wear
Used Uniforms
- Manages the sorting, cleaning, storing, selling and distribution of used uniforms at Meet the Teacher and other PTO and/or School-sponsored events throughout the year
- Manages Used Uniform sales throughout the year
- Works with a committee to manage the Lost & Found to return labeled items to their owners
Yearbook- Designs, edits and produces the School’s yearbook, “The Tiger’s Roar,” with a yearbook vendor
- Works with a committee to gather and take photos of School events throughout the year
- Coordinates photos through the room parents and other PTO directors
- Is responsible for vendor evaluation, ad sales, and the marketing and distribution of the yearbook
- May utilize the online SVdP Store for yearbook sales and/or ad sales