St. Vincent de Paul Catholic School is blessed to have a vibrant, active community of parent volunteers who work to support the School's mission. Here is a snapshot of the PTO Board Positions to learn more.
EXECUTIVE BOARD
President-Elect/Vice President, President and Past President A three-year term, which requires two prior years’ experience on the PTO Board.
1st Year – President‐Elect/Vice‐President:
Assists with the Buddy Family Program for new families and assists the President
Serves as an advisor to Auction‐Elect, Tiger Bucks, Tiger Apparel and Used Uniforms
Manages and updates content on the online Tiger Store
Will assist with the Nominations Process and slating of incoming PTO Board
2nd Year – President:
Oversees all PTO events, services, budgets, meetings and all fundraising activities
Serves as an advisor to Auction, Back to School, and Book Fair
Works as a liaison between the PTO Board, school parents and School administration regarding PTO matters
Becomes an ex‐officio School Board member and attends School Board meetings
Communications VP
Acts as a communications liaison between SVdP and the PTO. Coordinates and reviews all communication efforts from the PTO to the School and Parish, including but not limited to submissions to the school’s Weekly News, Tiger's Mouth and promotional/informational materials regarding PTO events.
Manages and updates the PTO’s online content on the school’s public website (www.saintvincentschool.org) with the exception of the online SVdP Store
Serves as an advisor to Room Parent Coordinator
Works with school administration to ensure PTO events are publicized
Secretary
Records and distributes PTO meeting minutes and tracks PTO meeting attendance
Works with the School Principal and PTO President to coordinate speaker events
Schedules meeting space for standard monthly meetings, assists the President with preparing PTO information to be distributed/shared with Board and oversees PTO stationary/supply inventory
Will lead Nominations Process and slating of incoming PTO Board
Serves as an advisor for Cabrini Festival/Career Fair, Enrichment, Hospitality and Performing Arts
Treasurer
This position requires financial/budgeting and Excel experience
Maintains all financial records of PTO
Works with President to obtain, review and input budgets from applicable PTO Directors
Reviews and approves all PTO check requests (disbursements) and PTO deposits
Prepares and distributes the monthly PTO Treasurer Report to be presented at PTO meeting
Serves as a financial advisor to all Directors, and has an active role as Back to School and Auction Finance chair
DIRECTORS
Auction
Coordinates the annual Auction and Gala
Selects and oversees the Auction committees, including: Acquisitions (Silent, Big Board and Live items), Art Projects, Décor, Finance, Food/Beverage, Information Systems, Parties, Reservations and Underwriting
Works with School personnel on securing contractual agreements related to the Auction
Works with the School Principal to select The Spirit of Saint Vincent de Paul Award honoree(s) and Paddles Up initiative
May utilize the online Tiger Store for merchandise and/or event ticket sales
Auction Parties
Plans and coordinates the adult and children's parties throughout the year which serve the dual-purpose of building community and raising money for the Auction.
Back to School This event is held just prior to the start of school in August.
Requires Excel experience
Works with PTO Exec Board and administration to create online form for parents to purchase and support PTO-sponsored items such as Yearbooks, Book Fair, Breakfast with Santa, etc.
Works with the school accountant and PTO treasurer to create an online form
Book Fair Net proceeds benefit the School library.
Works closely with the School librarian, whom will be a co-director to coordinate this event
Manages committee selection, Family Night events, and class competition parties, as well as assisting the Librarian with the management of class visits, library gifts, author selections, author presentations and money management process
Cabrini Festival/Career Fair Either Cabrini Festival or Career Fair will be held in the spring each year, at the discretion of the School Principal.
Cabrini is an International festival held in the spring, at the discretion of the School Principal
Works closely with a committee to coordinate this event to highlight a specific country
Coordinates class presentations, ceremonies and curriculum ideas
Career Fair is an enrichment program highlighting career options.
Works closely with the School Counselor(s) to coordinate the presenters for this event to highlight various occupations
Assists the School Counselor(s) as needed to coordinate class presentations, professional visits and curriculum ideas
Enrichment
Works with the School Counselors to suggest and help implement programming to continue to foster a respectful school environment
Works with the School administration to develop Tiger Pride days (honoring both sports and academics)
Assists the School administration as needed to develop “Power of One” (Red Ribbon) week
Works with the School administration and faculty to coordinate treats for Catholic Schools Week Academic Pep Rally honorees
Hospitality
Provides hospitality support for SVdP faculty, staff and school community.
Facilitates many activities through a committee: refreshments and gifts for monthly teacher birthdays, Back‐to‐School Coffee, Grandparents’ Day reception and other such events
Coordinates the Catholic Schools Week faculty luncheon, Teacher Appreciation Week events and PTO Appreciation luncheon
Tiger Market
Oversees the selection, marketing, sales and management of online vendor for spirit wear
Used Uniforms
Manages the sorting, cleaning, storing, selling and distribution of used uniforms at Meet the Teacher and other PTO and/or School-sponsored events throughout the year
Manages Used Uniform sales throughout the year
Works with a committee to manage the Lost & Found to return labeled items to their owners
Yearbook
Designs, edits and produces the School’s yearbook, “The Tiger’s Roar,” with a yearbook vendor
Works with a committee to gather and take photos of School events throughout the year
Coordinates photos through the room parents and other PTO directors
Is responsible for vendor evaluation, ad sales, and the marketing and distribution of the yearbook
May utilize the online SVdP Store for yearbook sales and/or ad sales